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3 Steps to Create Article Assortment and Listing in SAP S/4HANA

Published on 9 December 2020
Article Assortment and Listing in SAP S/4HANA

The article master contains information on all the articles that a company procures or produces, stores, and sells. It is the company's central source for retrieving article-specific data. This information is stored in individual article master records.

In retail, articles are the equivalent to the material master in standard. For article maintenance, there are the following transactions:

  • MM41 - create article
  • MM42 - change article
  • MM43 - display article
  • MM44 - display changes
  • MM46 - mass maintenance retail

Essentially, the article maintenance transactions are the material master transactions with screen sequence 23.

For background processing of article data, there is BAPI_MATERIAL_MAINTAINDATA_RT.

For ALE, There is message type ARTMAS. Essentially, this is a modified MATMAS with certain retail specialties and classification data. Single ARTMAS-Messages just like the MATMAS ones are sent by transaction BD10.

The data of the article master are stored in the same database tables as for material master with a few extra tables. See article master tables.

In contrast to material master, in article maintenance no administrative data (tables MSTA and MOFF) is written due to the huge amount of data.

In a ‚standard' article master, there are four different main views:

  • Basic data: This view is essentially the basic data view of material master, added by some special retail data on client level (Table MARA).
  • Listing: Since retail customers normally have many sites (DCs or stores, table MARC), site related views are not always created individually, but by a mass process called 'Listing'.
  • Purchasing: This view is basically the purchasing info record (table EINA), which has been integrated into the article master maintenance for easier handling. If you jump from the purchasing view to 'Additional data' - 'Additional EANs', you can maintain vendor specific EANs. These are stored on table MLEA (instead MEAN, as for the 'normal' EANs).
  • Sales: Distribution channel specific data (table MVKE). Prices in the sales view are determined by a special Retail Revenue Management process. This can be analyzed via transaction VKP5.
  • Logistics DC: Logistic data for distribution centers as well as access buttons to MRP data, Forecasting data, QM data etc. (table MARC)
  • Logistics Store: Logistic data for stores centers as well as access buttons to other stores specific areas. (table MARC)
  • POS: Point-of-Sale data, mainly till receipt texts. (table MAMT with Text-ID 02 and able WLK2)
  • Additional data, Layouts: Besides the additional data already known from material master and the already mentioned vendor specific EANs, there are also Layout Modules (Grouping of materials for the purpose of assortment management, normally embodying the shelf in the store). Layouts are stored in table MALG.

Let us see the technical part how to create an Article using ARTMAS09 IDOC which will be helpful for Data Migration team to migrate the articles to S4. Below screenshots and article was created directly in SAP. We can follow same steps and migrate bulk articles to S4 from BODS.

Article creation using ARTMAS09 IDOC:

Before article creation process we should ensure the merchandise category (material group), sites and other configurations have been created/migrated in the S4 HANA system.

Step 1:

Go to WE19 and type Basic type as ARTMAS09

Article Assortment and Listing in SAP S/4HANA

Step 2:

Keep required segments and delete the unnecessary ones.

Article Assortment and Listing in SAP S/4HANA

 

Step 3:

Fill up the correct values in all segments.

Header data:   We choose BASIC_VIEW, LIST_VIEW, LOGDC_VIEW and LOGST_VIEW. Based on the requirement you can select the views.

Article Assortment and Listing in SAP S/4HANA

Once data is filled in all segments click on the More option à Standard Inbound à Continue (Process)

Article Assortment and Listing in SAP S/4HANA

Article Assortment and Listing in SAP S/4HANA

Article Assortment and Listing in SAP S/4HANA

Once you process it, an IDOC will be generated and processed. Go to transaction BD87 and check the IDOC status. If it is in Green (status 53) then article will be created. You can check the data in article tables which you filled data. Above data filled in MARA, MAW1, MAKT, MARM, MEAN and MARC

Article Assortment and Listing in SAP S/4HANA

Go to transaction MM43 to display the created article. Else use SE16 and type table name and validate the posted data.

Article Assortment and Listing in SAP S/4HANA

ASSORTMENT

An assortment is an object to which articles are allocated for a clearly defined time frame that is an assortment decides if a store, a distribution center or a customer can receive certain articles at a certain period of time

To create an assortment, use the transaction WSOA1. Through the transaction you can assign a site to the assortment using WSOA2.

There are 4 tabs which can be used to define an assortment. They are Basic data, Languages, Material group and Assortment users and correspondingly 4 tables in SAP WRS1, WRST, WRS6 and WRSZ.

For general assortment we need to provide Sales Organization, Distribution channel and selection of listing procedure is important .The header data associated with the creation of assortment in SAP is WRS1. Language tab is used to maintain the description of the assortment and the language used. In Mat. Groups tab, material groups which can be assigned to a particular assortment can be added. Any number of material groups can be included here. Finally Assortment users determine the site or the store that belongs to a particular assortment.

Loading of assortment using BAPI

The function module BAPI_ASSORTMENT_MAINTAINDATA can be used to load data from BODS. This function module can be used create new assortment and change or delete existing material master data.

Separate Jobs in the form of RDS can be created for the creation of assortment and assigning material groups and users to assortment from BODS.

Now let us see how we can execute the function module BAPI_ASSORTMENT_MAINTAINDATA from SE37.

Article Assortment and Listing in SAP S/4HANA
Fig. BAPI_ASSORTMENT_MAINTAIN_DATA

It is mandatory to provide the header data and description for each assortment while creating new assortment in ASSORTMENT.

Article Assortment and Listing in SAP S/4HANA
Fig. ASSORTMENT Header segment

Mark the corresponding filled fields as ‘X’ in ASSORTMENTX.

Article Assortment and Listing in SAP S/4HANA
Fig. ASSORTMENT Header segment X

Next we need to provide the material groups that are associated with the assortment in MATERIALGROUP.

Article Assortment and Listing in SAP S/4HANA
Fig. Material Group

Any number of material groups can be added irrespective of each assortment.

Fill the fields necessary in MATERIALGROUPX

Article Assortment and Listing in SAP S/4HANA
Fig. Material GroupX

Provide the description of the assortment and language used in DESCRIPTION.

Article Assortment and Listing in SAP S/4HANA
Fig. Description

Similar to the header data we need to mark the fields as ‘X’ for those fields that are needed in DESCRIPTIONX

Article Assortment and Listing in SAP S/4HANA
Fig. Description

Last step is to add the necessary sites or stores to the Assortment in ASSORTMENTUSERS.

Article Assortment and Listing in SAP S/4HANA
Fig. Assortment Users

Similarly these fields are marked as ‘X’ in ASSORTMENTUSERX

Article Assortment and Listing in SAP S/4HANA
Fig.Assortment Users X

Now let us execute the function module, if the RETURN parameter is 000 then the load is successfully completed .We can check the entries in the corresponding tables WRS1.WRS6, WRST and WRSZ.

Article Assortment and Listing in SAP S/4HANA
Fig.WRS1 TABLE for Assortment header
Article Assortment and Listing in SAP S/4HANA
Fig.WRS6 TABLE for Material Group
Article Assortment and Listing in SAP S/4HANA
Fig.WRST TABLE for Description
Article Assortment and Listing in SAP S/4HANA
Fig.WRSZ TABLE for Assortment Users

 

LISTING OF AN ARTICLE

Listing is the operation that links the article to the assortment. The listing operation is the creation of a link between an article and an assortment (creation of WLK1 line).To list an article, use the transaction MM42 / Listing view. The assignment of the individual articles to assortments is recorded in what are called listing conditions

To list an article, use the transaction MM42 / Listing view. For mass listing use WSM3.

Loading of Listing using IDOC

Listing condition IDOC –LIKOND01 can be used for Listing of an article from BODS. Separate Jobs in the form of RDS can be created for loading Listing conditions from BODS. We need to maintain Article number and Assortment to which an article has to be listed. Now we need to provide Article number and Assortment in the IDOC segment and Process Using Standard Inbound the IDOC LIKOND from WE19.

Article Assortment and Listing in SAP S/4HANA
Fig. IDOC –LIKOND from WE 19

After processing the listing conditions IDOC – LIKOND the values get added to WLK1.

Article Assortment and Listing in SAP S/4HANA
Article Assortment and Listing in SAP S/4HANA

Fig. Listing conditions in WLK1 table

Based on the number of sites, the articles get listed and entries are added to MARC and MVKE table.

Article Assortment and Listing in SAP S/4HANA
Fig. MARC entry for the article
Article Assortment and Listing in SAP S/4HANA
Fig. MVKE entry for the article

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