SAP Accounts Payable Automation Software | Automate Vendor Invoice Process

Applexus Insite

Applexus Intelligent Supplier Invoice Transformation & Enablement (Applexus InSITE)

Offers streamlined process flows using intelligent data extraction with automated exception handling and approval workflows for processing vendor invoices. Built on SAP platform with easy deployment & easy maintenance

Applexus InSITE is built on SAP platform and delivers an end-to-end automated vendor invoice processing. It helps organizations to digitize PO & Non-PO based invoice processing needs with a short implementation timeline. It is built on SAP Fiori and has a simple and intuitive user experience. The business rules can be easily configured based on the processing needs.

Makes AP Process Better

Detects & prevents fraudulent invoices, duplicates, and overpayment
Deploys workflows based on users' choice made in the past

Replacing manual data entry with automation, Applexus InSITE captures the invoices received through multiple channels (Email, Scan, EDI, Idoc, Supplier Self Service Portal, Procurement Platforms) via Applexus Intelligent Data Extraction and Recognition (AIDER) technology.

Automated invoice validation and exception handling enable Accounts Payable to detect and remediate errors early in the invoice process flow in addition to eliminating data entry and manual processing errors.

Intelligent Data Extraction

Captures the invoice metadata through intelligent data extraction technology with high accuracy.

Intelligent Invoice Classification

Classifies the invoices based on invoice formats like PO, Non-PO, Blanket PO, Service PO, etc.

Duplicate and Fraud Prevention

Early detection of duplicate invoices through image-based recognition, built-in intelligence to prevent frauds

Webinar

AI POWERED VENDOR INVOICE AUTOMATION SOLUTION TO TRANSFORM ACCOUNTS PAYABLE

Our industry experts in the latest webinar, AI powered Vendor Invoice Automation Solution to Transform Accounts Payable explored more on the latest innovations in invoice management and automation and how it goes beyond the standard AP processes to completely automate your vendor invoice processing.

Watch the webinar

Elizabeth Fratantuono

Solution Executive
Applexus

Maha Feghali- Vartanians

Executive Advisory
Enterprise Architecture - SAP

Alan Young

Vice President & General Manager Finance - Applexus

Shelley Schwartz

Principal Solution Architect
Applexus

Applexus InSITE Experience

Business Benefits
Technical Benefits

Applexus InSITE Business Benefits

Easy, intuitive, and streamlined user interface and experience with productivity-enhancing features
Eliminates duplicate invoice settlements, reduces processing costs and facilitates discrepancy resolution.
Minimal data entry for the accounts payable team increases the efficiency of AP executives.
Easy configurability by business users
Leverages available discounts and reduces late fees.
Provides end-to-end visibility throughout the invoice process lifecycle.
Improves vendor management compliance, maximizing alignment between vendor negotiations and payments
Automates invoice review, approval, and exception handling early in the payment process
Facilitates internal and external financial auditing and reporting
Links AP to provide a more complete financial view for CFOs while delivering a single interface for users to manage their workflow.

Applexus InSITE Technical Benefits

Pre-packaged configuration and short implementation timeline
Deep integration within finance ensuring timely and accurate error handling
Comprehensive audit trail and access traceability capabilities
Seamless, customizable validation routines aligned to AP validation
Easy cloud-based deployment and support
Secure, scalable, and easy to monitor process flows
Flexible architecture allowing for fast and reliable integration of new mergers and acquisitions

Real-time AP auditing has the most direct impact on the finance, treasury, and compliance parts of the organization. Complex spend policies are much easier to enforce when all transactions are automatically reviewed compared to manual spot-checking.

InSITE offers intuitive UI and multi-device accessibility for business users to streamline the workflow effortlessly. Users can get started with InSITE with minimal training and access InSITE from any location, be it office, home, or on the go.

To know more about how InSITE can transform invoice payment processing

We are a global technology leader offering innovative software products, several of them are listed on the SAP App Centre. We are SAP Gold Partner and a co-innovation partner with SAP.

Our vision of enabling innovation in business through technology, coupled with our core values of customer first, innovation, and leading with principles, propels us to develop products tailor-made to our customers’ needs and capable of achieving and/or surpassing their expectations.

Applexus InSITE transformed the vendor invoice payment process of a leading US-based grocery chain inside out. InSITE enabled them to achieve higher efficiency and accuracy across their accounts payable cycle with end-to-end visibility. InSITE dramatically reduced their time, effort spent on invoice processing and operational cost.

“I’m now less worried about our ability to integrate the five new acquisitions that we have in the works. Now with an automated end-to-end reconcilable audible payables process flow, I now have SOX Compliance and can lower my external auditing fees! This has been worth every penny.”

– Chief Financial Officer

“A standard solution for our Finance Partners, fully automated, and deploys so easily to integrate with our Cloud ERP! The time could not have been any better. No integrations to build, to new skills to train, and my Finance Business Partner is happy, I can’t be any happier.”

– Chief Information Officer

“We are thrilled to have standardized our accounts payable processes and modernized with Applexus InSITE. This effort enabled us to adopt best practices with the Foundations Model AP, automate our processes, manage exceptions, eliminate duplicate payments, frankly, triple invoice payments in some cases, and proceed with the organizational alignment that will set us up for the future.”

– Chief Accounting Officer

“Applexus InSITE offers a complete, intuitive, and automated end-to-end Supplier Invoice Management Solution. Eliminating manual errors and enabling best practice from Invoice intake to AI-based OCR, invoice indexing, exception handling, automated workflow approvals, and invoice posting. A true iRPA transformation opportunity for Accounts Payable.”

Maha Feghali-Vartanians - Executive Advisory, Intelligent Enterprise Architecture